Last updated on April 9, 2025
The Ultimate List of Must-Have Apps
According to some surveys, users can decide within 5 minutes which are the best apps, and even which apps they truly need.
In fact, most people get lost in the overload of information when it comes to apps or tools. In this article, we aim to help with that. We’ve selected the 50 best apps you may need the most in your work, daily life, or for various tasks. For each app, we’ve highlighted the relevant information and features so you can see which ones suit you best.
The apps are listed in no particular order 😀 However, they can be especially helpful in 5 main areas:
- Everyday Practicalities
- Creativity & Learning
- Productivity & Time Management
- Health, Body & Mind
- Entertainment & Me-Time
Let’s dive into these must-have apps that will help you stay productive, entertained, and connected!
1. Todoist – If you love checking off tasks
Todoist is the digital version of a classic to-do list—but with modern extras.
- Color coding
- Reminders
- Daily goals
- AI-powered prioritization to bring order to your daily chaos
- Sync across all your devices
2. Grammarly – If how you write matters
The feared enemy of grammar mistakes, Grammarly automatically corrects and suggests style improvements—but it offers much more.
- Grammar correction
- Style suggestions
- AI-level writing assistance
Context-aware editing that helps you express yourself better
3. Spotify – If you always need a soundtrack
Spotify constantly recommends new music to match your vibe.
- AI DJ that mixes and comments
- Online and offline playback
- Personalized playlist suggestions
4. TikTok – If you need quick entertainment
TikTok offers fast, fun videos that entertain in under a minute.
- Short, entertaining videos
- AI-driven feed
Addictive, personalized content – watch out!
5. Zoom – For all your video calls
Essential for remote work. The alpha and omega of video calls.
- AI note-taking and live forms
- Mood analysis
- Reliable video call quality
6. WhatsApp – Chat anytime, anywhere
WhatsApp is your go-to app for fast, encrypted messaging and video calls.
- Encrypted messaging
- Group chats and video calls
- AI replies and voice message transcriptions
7. Headspace – When you need inner peace
Headspace helps you relax with guided meditations and sleep sounds.
- Short (even 3-minute) guided meditations to fit between chores or meetings
- Mood-based practices starting in 2025
- Sleep sounds, morning energizers – a full nervous system package
8. Evernote – The queen of notes
You can take notes in a million ways, but Evernote remains top-tier.
Images, handwritten scraps, PDFs—it organizes everything.
- In 2025, integrates a calendar and uses AI to summarize long notes
- Great for conferences, brainstorms, parent-teacher meetings—you name it
9. Google Keep – For quick note-taking
Google Keep lets you instantly jot things down and sync across all platforms.
- Instant note capture
- Color codes and labels
- Google-level syncing
10. Strava – If running is more than a hobby
Strava is the app for tracking and sharing your runs, rides, and hikes.
- Community challenges
- Route maps and detailed stats
- Training logs
11. MyFitnessPal – Everything you eat matters
MyFitnessPal helps track your food (macros, micros, calories) and health goals.
- Calorie tracking
- Meal goals and diet analysis
- Massive food database
12. Fitbit – If health matters as much as your gadgets
Fitbit keeps you on a healthy track by monitoring your steps, sleep, and heart rate.
- Step counter
- Sleep monitoring
- Heart rate tracking
13. Google Maps – The king of maps
Google Maps helps you navigate with real-time traffic and route planning. An essential app.
- AI-powered route suggestions
- Real-time traffic and routing
- Transit maps and info
14. Mint – Because your finances deserve attention
Mint helps you manage your budget and reach financial goals.
- Budget planning and expense management
- Auto transaction tracking
- AI-powered financial tips
15. Apple Pay – Payments with a tap
With Apple Pay, you can pay quickly and securely both online and in-store.
It really speeds things up—and it’s super secure.
- Fast, secure tap-to-pay
- Leave your wallet at home
16. Uber – Get a ride whenever you need one
Uber is a simple, convenient ride-hailing app.
- Request rides in just a few taps
- Real-time tracking and fare estimates
- Electric vehicles available
17. Duolingo – Learn a language the fun way
Duolingo makes language learning fun and gamified. Learn up to 40 languages.
- Daily lessons and reminders
- AI-powered explanations
- Progress tracking and motivation
18. Amazon – The store that never closes
Amazon is the global marketplace where you can find anything.
- Shopping, wishlists, tracking
- One-click orders
19. Netflix – For some chill time
Netflix offers a wide selection of movies, series, and documentaries.
- Personalized recommendations
- Offline downloads
- Original content
20. Instagram – share your world
Instagram is the visual platform to share your best moments.
You can also grow your business through creative content.
- Stories, Reels, posts
- Creative tools, filters, effects
- AI-generated content
21. Trello – The king of visual task management
Boards, cards, lists—like a digital corkboard, but smarter.
- Deadlines,
- Labels,
- Team collaboration and
- Syncing – so you always know where you’re at.
- Clear, neat, and lovable.
22. Slack – Communication without chaos
Workplace chats that are organized and searchable—that’s its biggest strength.
- Channels,
- Threads,
- Reactions
- AI search and summaries are now built-in
23. Canva – Design in one click
You don’t need to be a designer to make something beautiful—thanks to Canva.
- Pre-made templates
- Create your own designs
Make posts, logos, images, and presentations
24. Pocket – Save it, read it later
Scroll past great articles, recipes, or deep-dive content but never get to read them?
Pocket is your smart „read-it-later” folder.
- Save articles in one click to read later on the couch
- Works offline
- In 2025, includes text-to-speech
25. Waze – Smart navigation with community
One of my all-time favorites! If you want to avoid traffic, getting lost, or speed traps—this is your app.
It’s community-powered, so anyone can report road info.
- Real-time alerts
- Roadside hazards, accidents
- Speed cameras, etc.
26. Structured – Visualize your schedule, stress-free
Is your to-do list longer than an epic?
Structured turns your tasks into a visual timeline so you don’t have to keep it all in your head.
- Time-blocking based
- Clean, intuitive, and beautiful
27. Google Drive – Store and share easily
Documents, images, videos—all in one place, always within reach.
Now with AI to help organize your files too.
- Secure cloud storage
- Easy sharing
- Auto-sync across all devices
28. Shazam – What song is this?
Looking for that song you love but don’t know the title?
Just a few seconds and Shazam tells you.
- Now faster and more accurate than ever
- The latest version even identifies the mood of a melody
29. Mint – Smart money management
All your financial transactions in one place.
Now with even more powerful AI support in 2025.
- Spending limits
- Monthly budget plans
- Auto-tracked transactions so you always know where you stand
30. Google Photos – Don’t Let Your Photos Go to Waste
Unlimited cloud storage for your best-quality images.
Organize and search your photos with AI-based categorization.
Access from anywhere, anytime.
31. Asana – The Key to Effective Teamwork
Tasks, deadlines, collaboration – everything runs smoothly with this app.
Project management for teams or anyone looking to bring more structure to their work.
- Project management support
- Priority tracking
- AI assistant
32. Notion – The Only Tool You Need to Jot Down Everything
Notes, tables, tasks – all in one app. In 2025, AI helps organize everything automatically.
- Super flexible
- Easily customizable
- AI support
33. Chase Mobile – Manage Your Bank Account from Anywhere
Smart and secure financial management.
Track transactions, make transfers, and view your account with just one tap.
- AI-assisted budgeting
- Real-time alerts
34. Mimo – Learn to Code, Even with Just 5 Minutes a Day
No need to be a tech guru.
Mimo teaches coding in playful, short lessons – perfect for a „coffee break” learning session.
In 2025, AI personalizes your learning path.
- From HTML to Python, in small bites
- Might come in handy later – even for a new career
35. Snapchat – More Than Just Pictures
Photos, videos, filters – all just one tap away.
- AR features
- AI-generated content
- Instant messaging
36. Khan Academy – Learn Anytime, Anywhere
Free courses to help you improve your skills.
Math, science, programming – everything you need to succeed.
AI recommendations boost your learning efficiency.
37. Pocket Casts – The Ultimate Podcast Experience
Everything you’re looking for in the podcast world: easy search, download, and play.
- Popular shows
- Fresh recommendations
- Unique features
- AI-based personalized episode suggestions
38. eHarmony – Find Your True Match
A dating platform built on science.
- In-depth personality tests
- Highly compatible matches
39. Gmail – The Best Email Experience
Fast, secure, and easy-to-use email platform.
Browse, search, filter emails – even schedule them with ease.
40. Evernote – All Your Notes in One Place
Capture ideas, projects, and meetings – access them anytime.
- Organize and search images,
- voice recordings, and
- text effortlessly.
41. WeTransfer – Send Large Files Quickly
Easily send big files – including videos and images.
No registration needed, and it’s secure too.
42. Blue Apron – Easy Meal Planning
Delicious meals made simple.
- Recipe cards
- Pre-portioned ingredients
- Everything you need for a healthy and tasty kitchen experience
43. Lynda – Improve Your Professional Skills
Online courses and materials to help advance your career.
AI-powered learning plans accelerate your progress.
44. Google Calendar + Time Blocks
Not new, but by 2025 it’s become one of the smartest time management tools out there.
What’s new: AI learns your habits and suggests “time windows” for deep work or rest.
Family, work, and personal calendars all in one? Just a tap away.
And the best part? It finally looks good, too.
45. Shuffles by Pinterest – Creative Moodboard Inspiration
Creative mind? Visual thinker?
Shuffles is like a digital bulletin board full of inspiration.
Create collages from images, products, and quotes.
In 2025, the community thrives with:
- Inspiring women’s groups
- Trend-based challenges
- Weekly moodboard themes
46. Robinhood – Start Smart Investing
A simple, fast, and low-cost way to get into financial markets.
- Stock trading
- ETFs
- Cryptocurrencies – all accessible from day one
47. Viber – Messaging Across the Globe
Photo and video messages, voice calls, and more – all for free.
Stay connected with friends and family around the world.
48. ProtonMail – Secure Email Communication
Encrypted emails to ensure your messages stay private.
- Excellent security tools
- AI-powered security alerts and
spam filtering
49. Zocdoc – Find the Best Doctors
Everything you need for your health in one place.
- Search healthcare providers
- Book appointments
- Read reviews
- Online consultations
50. Google Calendar – Never Miss a Meeting Again
Easily keep track of events, appointments, and daily tasks.
- Automatic reminders
- Syncs with all your devices
Stay ahead with these top apps
There you have it—the 50 best apps you need to download right now! Whether you want to increase productivity, stay fit, manage your finances, or just have some fun, these apps will provide everything you need.
With the right apps, you can enhance various aspects of your daily life and make your digital experience more efficient and enjoyable. Download these apps and stay ahead of the game!